Full pipeline visibility
from applied to offer
See every candidate, every stage, every role, in one view. Drag and drop, bulk-move, and close roles faster with a pipeline that works the way you think.
Candidates fall through the cracks when the pipeline is a spreadsheet
A spreadsheet might work for your first five hires. At twenty, you have conflicting edits. At fifty, you have three spreadsheets, two email threads, and a candidate you forgot to follow up with for three weeks.
Everything your pipeline needs
From the first application to the signed offer, Recrofy keeps every candidate moving, and every teammate in sync.
Visual stage-based pipeline
See every candidate across every stage, Applied, Screened, Interview, Offer, Hired, in a clean kanban or list view.
Automated stage notifications
Candidates and interviewers get automatic email updates at every stage transition. No manual chase emails.
Candidate notes and feedback
Collaboratively annotate candidate profiles. Interview feedback, recruiter notes, and stage comments in one place.
How it works
Five steps from job creation to hired. The pipeline handles coordination so you can focus on the conversations that matter.
Create a job
Post a new role with your JD. Recrofy creates a dedicated candidate pipeline for it automatically.
Candidates flow in
Applications and uploaded resumes populate the pipeline with AI fit scores attached to each profile.
Move and manage
Drag candidates across stages, add interview feedback, schedule calls, and move to offer, all from one view.
Collaborate with your team
Leave notes, tag teammates, and share interview scorecards on each candidate's profile in real time.
Close and onboard
Mark a candidate as hired and convert their profile to an HRMS employee record with one click.
What happens at each pipeline stage
Every stage is designed with a specific purpose. Nothing is a label, each transition triggers the right notification, action, or integration.
Recrofy vs spreadsheets vs basic ATS
Every team starts somewhere. Here is how the options compare when hiring scales.
| Capability | Spreadsheet | Basic ATS | Recrofy |
|---|---|---|---|
| Pipeline views | Manual row-based | List only | Kanban + list, switchable |
| AI fit scores | Not available | Not available | 0–100 per candidate, always visible |
| Bulk stage actions | Manual per row | Limited | Select multiple, move in one action |
| Candidate notifications | Manual email | Basic templates | Automatic, customisable per stage |
| Team collaboration | Comments in cells | Notes only | Notes, feedback, tags, real-time |
| HRMS onboarding | Manual export/import | Via integration | One-click conversion built in |
| Time-to-hire analytics | Manual calculation | Basic reporting | PIE Intelligence Reports (Scale) |
Pipeline performance at a glance
The pipeline is only one part
Recrofy connects every hiring step, from JD generation to AI screening to approvals to onboarding, in a single workflow.
PIE Intelligence, see retention forecasts in your pipeline
On the Scale plan, every candidate in your pipeline shows a PIE Score alongside their fit score, predicting 12 and 24-month retention probability and surfacing bad hire risk signals before you extend an offer.
Frequently asked questions
What pipeline stages does Recrofy include?
Default stages: Applied, AI Screened, Shortlisted, Interview, Offer, and Hired. Rename, reorder, or add custom stages for any role.
Can I manage multiple job pipelines at once?
Yes. Each job has its own pipeline. Switch between roles from the main dashboard, or use the all-roles view to see volume across every open position.
Does Recrofy send automated emails to candidates?
Yes. Candidates get automatic stage-transition emails when moved forward or rejected. Templates are customisable per stage.
Can multiple team members work on the same pipeline?
Yes. All pipeline views are real-time. Notes, feedback, and stage changes made by any team member are visible instantly to everyone with access.
How does the pipeline connect to AI resume screening?
Uploaded resumes are screened and scored automatically. Candidates enter the pipeline at AI Screened stage with their 0–100 fit score attached.
Can I export candidate data from the pipeline?
Yes. Export as CSV at any stage. Scale plan users get PIE Intelligence Reports for deeper analytics on pipeline health and time-to-hire.
One pipeline for all your roles
Start managing candidates with clarity and speed.
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